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Office Administrator

Location: 101 -251 Saulteaux Crescent Winnipeg, MB, Canada
Employment: Permanent
Salary: $40,000 - $45,000 CAD

Job Overview

About The Role

About the Role

We have a fantastic opportunity to join us as our Office Administrator. Reporting to the Canadian Division Manager, this position performs a wide range of duties ensure effective and efficient support and assistance. This role provides administrative support and assistance to Management, Operations Team, counterparts in other departments or stakeholders and maintains collaborative relationship with all parties ensuring support is delivered in a proactive and timely manner.

 

About Western Global

Western Global is the world’s leading supplier of mobile fuel storage solutions and has locations in UK, Poland, North America and the Middle East.

The business is highly innovative and designs, manufactures and distributes fuel & fluid storage solutions across the world.

The business has grown significantly over the past couple of years and was acquired by Private Equity in Jan21.

Our strategy involves us supporting our customers in overcoming the challenges they face in fuelling equipment and offering power generation in remote and off-grid locations. We will work with our suppliers and other partners to make Western a long term partner they can trust and rely on.

People are a key element to support our planned growth and we are looking for a talented, forward-thinking individual, with a can-do attitude.

Western Global’s values form the fundamental elements that drive the business and ensure everyone remains in the right direction. Our work is guided and informed by our beliefs and commitments to:

  • Teamwork: Working as one team across countries and departments to go above and beyond for each other and our customers.
  • Openness: Communicating with each other and welcoming ideas and opinions, especially when they challenge our assumptions.
  • Passion: Caring about creating innovative and quality products and solutions for our customers.
  • Integrity: Nothing is more important than our reputation and behaving with the highest ethical standards.
  • Celebrate Success: Getting together to recognise and reward our achievements.

 

Duties

General:

  • Greeting and welcoming visitors to the office and ensuring they sign in the visitor’s book.
  • Monitoring and ensuring that the front office area is kept tidy and projects a professional image/reporting any problems as they occur.
  • Answers phone calls and transfers them as necessary
  • In the event of a fire and/or any other emergency, directing staff to leave the building.
  • Checking and signing for deliveries before informing the relevant staff of goods received.
  • Managing the incoming and outgoing mail.
  • Ordering office, kitchen and workshop supplies as required.
  • Scanning, filing and other administrative tasks that may help the teams.
  • Supporting with company events and communications

 

 Administrative Support:

  • Support projects with information gathering, data entry, generating reports and other tasks as requested.
  • Draft, proofread, edit, and distribute documents of varying complexity to internal and external stakeholders
  • Liaise on behalf of management with counterparts in other departments or stakeholders 
  • Backup for Operations Coordinator in printing of orders
  • Onsite support for remote based departments

 

Health & Safety Support:

  • Creating safety talks 
  • Taking minutes
  • Coordinating on projects with Workplace Safety consultant and other related duties as required

 

What we are looking for in our ideal Office Administrator:

Required Attributes:

  • Strong attention to detail
  • Sound time management and planning skills
  • High-level of self-motivation, independence, and self-reliance
  • Knowledge of and experience with the use of Microsoft Office
  • Confident communicator on the telephone and in person
  • Common sense approach to problem-solving skills
  • Good attention to detail producing accurate information
  • Able to identify when to escalate information to management
  • Comfortable working with different levels of colleagues from manual, hands-on, workers to senior management
  • Proactive in seeking out ways to support the team 

 

Desired Attributes:

  • Proven successful experience in a similar role
  • Previous experience in a manufacturing environment
  • Excellent skills with Microsoft Office
  • Understanding of health & safety
  • Understanding of fire safety
  • Knowledge of an ERP system ideally NetSuite

 

Desired Personal Characteristics:

  • Confident manner, good presentation skills.
  • Determination – not easily discouraged or put off.
  • Passion, enthusiasm and charisma.
  • Innovative – prepared to see beyond how it has been done before.
  • Positive outlook – always sees opportunity through any adversity.
  • Resilient – ready to bounce back from any challenges.
  • Assertive – gets things done when they need to be.
  • Positive, self-motivated and with a helpful attitude.
Office Administrator
Location: 101 -251 Saulteaux Crescent Winnipeg, MB, Canada
Employment: Permanent
Salary: $40,000 - $45,000 CAD

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